FAQ

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GENERAL QUESTIONS

How do I register? Registration materials for reunion activities and dorm housing are at reg.harvard89.org. Early registration is through February 28th. There will be substantial discounts for early registration and “full package” vs. a la carte. If you require dorm accommodations, you must register for housing by 5:00 PM on Friday, May 16th. After May 16th, housing registration will be closed and rooms will be assigned for reunion weekend.

What is the deadline for early registration? Early registration (and the substantial discount that goes along with it) will close on the 28th of February. However, regular online registration will remain open until Thursday, May 1st.

Will on-site registrations be accepted? Yes.  However, special dietary needs may not be accommodated at that point since we will have needed to inform the caterer well in advance.

Is it possible to attend just part of the reunion? We hope that you’ll attend the full reunion (Wednesday to Sunday) but realize that your schedule might make it difficult to attend for the entire time. Full Package, Weekend-only, and a la carte registration options will be available.

If I register now, but my schedule changes, what is the refund policy? Refunds will be issued until Monday, May 1. No refunds will be issued after this time because reservations and head counts will have been confirmed with caterers. All refund requests should be emailed to michele_blanc@harvard.edu or faxed to Michele Blanc at 617-495-0434.

Are there any fees for making changes, adding events/housing/guests or for cancellations?  You can make any changes with no cost after March 1 by contacting HAA staff. Refunds are available until May 1.

If I register now, but would like to register others later, can I do that? Yes.  You can add/subtract events, guests, and housing after first registering by contacting HAA staff after March 1st: 25threunion_HAA@harvard.edu or call 617-496 7001

Can I register for the program separately from housing? Yes.

Can I get financial aid to help defray they cost of the reunion? Yes – support is available for registration fees and housing (but not travel costs.) Please contact Michele Blanc directly to request this confidentially:

michele_blanc@harvard.edu

What should I wear? Comfortable, casual, creative clothing. Feel free to dress up a bit for the Pops on Saturday night but its not at all required.

How about parking? Free parking will be available with shuttle buses and reunion vans providing scheduled service to/from Harvard Yard throughout the reunion.

I see each alumnus gets one ticket to the graduation ceremony….what about their children? do they get in with them or they each need a ticket too? Each classmate gets one ticket to participate in the morning activities in Tercentenary theatre – spouses and children are encouraged to view commencement in the science center halls. Children are usually in the children’s camp program and their events are purposefully arranged to be off campus so that classmates can fully reconnect with Harvard.

So how much is this going to cost me? We understand that cost is a major factor in deciding to attend the reunion and are working hard to plan a program that will be reasonably priced and of high quality. While we have not yet set prices for this year’s reunion, last year’s 25th Reunion cost, per adult, $625 for the Full Package and $400 for the Weekend-Only Package, and per kid, $330 for the Full Package and $220 for the Weekend-Only Package (in each case exclusive of housing costs). Events will also be available on an a la carte basis, though the packages are a much better “deal”.

Can I choose which events to go to, or do I need to attend everything? You may choose which events you’d like to attend. There is a significant discount, though, if you buy a full package that grants you entry to all 25th reunion events.

Will tickets be available at the door? We will accept walk-in attendees on a space-available basis. To be sure you’ll be able to attend, buy in advance! Every year some events sell out.

Can only members of the Class of 1989 attend? Guests are welcome, as are alumni friends of the Class of ’89 from other years. Anyone with a alumni.harvard login can register for Reunion events. Guests who are not affiliated with Harvard should be added to the registration form of the ’89 class member with whom they are attending.

I’m attending with another member of the Class of 1989 and want our materials to be together. What should we do? You can either register under the login of one member and indicate that the guest is also an alum, or you can register separately and let the HAA know that you would like them to link your information.

I see each alumnus gets one ticket to the graduation ceremony….what about their children & guests? Do they get in with them or they each need a ticket too? Each classmate gets one ticket to participate in the morning activities in Tercentenary theatre – spouses and children are encouraged to view commencement in the science center halls.  Children are usually in the children’s program and their events are purposefully arranged to be off campus so that classmates can fully reconnect  with Harvard.

HOUSING

What are the housing options? Dorm housing will be available Wednesday through Saturday nights. We’ll provide bed linens/pillow, towels, and bath toiletries. Housing for the 25th Reunion Class is generally in the Yard dorms and you can request to “block” with other classmates on the registration form. If you prefer less collegiate accommodations, book a local hotel (but do it soon – they sell out!!)

Where will dorm housing be?  Will we all be in Harvard Yard (i.e, not in the houses)? Most of the 25th will be housed in the yard dorms (and Pennypacker, Hurlbut, and Greenough. If demand is high, some classmates may stay in the houses. Remember these are dorms – no A/C, some shared baths. But for the best reunion experience (and best access to child-care) stay on campus!

When registering you will have the chance to indicate which dorm and which friends you would like to room near/with.  Harvard will do its best to accommodate such requests, but there can be no guarantee because they are trying to juggle many requests.

Can I request a specific room/dorm? Yes, there is a space to do this on the registration form.  However, due to the numbers of alumni and family we are trying to accommodate, we cannot guarantee request.

Can I request roommates/blockmates? Yes, there is a space to do this on the registration form.  However, due to the numbers of alumni and family we are trying to accommodate, we cannot guarantee requests. But we will do our best.

When do we need to sign up for dorm housing? Dorm housing reservation requests will be included in the registration materials to be sent this Fall.

Are prices per person? Per room? Per bed? Prices are per bed, per night. If two people would like to share a bed, the cost is per bed. Keep in mind these are the same beds we stayed in as undergrads, and they might feel much smaller now! If you register for one bed, you will receive one swipe card to get into the Houses, one key to get into your dorm room, bedding and linens for one person. If you register for two beds, you will receive two swipes, two keys, two sets of linens, and so on.

What will be provided in the room? Sheets, pillow, a blanket, towel and soap are included in your registration and your beds will be made up for you upon arrival.

HSA Additional Services: If you are staying in Dorm Housing, please bear in mind that while the rooms are quaint and historic, they also have relatively modest conveniences. Harvard Student Agencies provides reunion guests with additional services, which you may arrange directly with them at http://reunions.hsa.net  or by calling 617-496-3412.

Am I guaranteed a space in the Yard? If you register prior to the housing deadline of 5:00 PM on May 16, you will be guaranteed a bed in the Yard!

Can I request a specific room/dorm? Yes, there is a space to do this on the registration form.  However, due to the numbers of alumni and family we are trying to accommodate, we cannot guarantee request.

Can I request roommates? Yes, there is a space to do this on the registration form.  However, due to the numbers of alumni and family we are trying to accommodate, we cannot guarantee requests. But we will do our best.

Can I request block mates? Yes, there is a space to do this on the registration form.  However, due to the numbers of alumni and family we are trying to accommodate, we cannot guarantee requests. But we will do our best.

Will I have to share a room? In some cases, yes. We do our best to accommodate requests and try to put everyone who wants to share a room together.

 Will I have to share a bathroom? In some cases, yes.

Are the dorms any nicer than when we were in college? Unlike other parts of the campus, the freshman dorms have not undergone major renovation.

What about housing for Sunday night? You will need to vacate your room by 3 PM on Sunday afternoon. If interested in staying over Sunday night, book a local hotel.

Can I request a handicap-accessible dorm room? Yes.  To help make reunion attendance possible for those with disabilities or certain medical conditions, accommodations and services can be provided to those who make requests by 5:00 pm, May 1, 2013.

College Alumni Programs, in collaboration with University Disability Services, will make every effort to effectively accommodate the needs of alumni. In order to ensure timely accommodations, advanced planning is strongly encouraged. If you may need assistance because of a disability or medical condition, please contact the College Alumni Programs Office at 617-496-7001 or find a request form on the class website. Additional accessibility-related information resources can be found at www.accessibility.harvard.edu.

When I arrive on campus, where do I check in for housing and the events? On-site registration and check-in will take place at Reunion Headquarters in Phillips Brooks House (at the northwest corner of the Old Yard, adjacent to Holworthy, Mower, and Stoughton Halls). Staff will be at the registration desk beginning at 1:00 pm on Wednesday, May 28, and continuing daily thereafter from 8:00 am (7:00 am on Commencement day) until midnight. Your registration packet will contain your room assignment, a final program guide, a list of registered classmates (with their cell phone numbers and email addresses), any special tickets you may need, and other useful materials.

If you arrive at Phillips Brooks House after midnight, a security guard will be able to give you your room assignment and registration packet; reunion favors, however, must be picked up during the regular registration desk hours.

Once you have received your registration materials, student bellhops and shuttles will be available to help bring you and your luggage to your assigned housing. When you arrive at your assigned dorm, a student bellhop will assist you with your room keys and electronic access cards and then help you move in.

A registration desk will also be present at each event for ticket collection.

KIDS PROGRAM

What will my kids do? We will provide a full program of daytime and evening activities for kids (18 months to 18 years) at a modest additional cost, Wednesday through Saturday, as well as night-time supervision, overseen by professional staff members and Harvard undergraduate counselors. In all likelihood, your kids won’t even notice you’re gone!

Isn’t the kids program just babysitting? Far from it! The Harvard Children’s program has been running for more than x years and is legendary for it’s true camp atmosphere. The Children’s Program provides a full range of age-appropriate activities for children of alumni designed to entertain them and introduce them to new friends and experiences. This year, we anticipate that over 700 children and young adults aged 18 months to 18 years will participate.

What are the age groupings for the Reunion Camp? Children are assigned to groups according to their ages: Rainbow (18 months–3 years), Canary (4–5 years), Grape (6–8 years), Red (9–10 years), Blue (11–12 years), Green (13–14 years), and Young Adult (15–18 years). Each group will have its own headquarters and scheduled activities, although there will be some all-family gatherings as well. We regret that we cannot provide care for children younger than 18 months. If you have children younger than 18 months and you want to bring them to Reunion, you may bring your nanny or babysitter at no charge for housing or meals.

What will the kids be doing all day? Each group has its own headquarters and daytime and evening activities. Samples of activities include a visit with a magician/magic show; Duck boat tours of Boston; a visit to an amusement park; field day; etc. Parents will need to check each group’s schedule carefully, as on Thursday and Friday some groups leave campus at 8:30 am, and it is not possible to join that group again until it returns at 5:00 pm. While the counselors and directors are well trained and experienced, they need your cooperation to ensure that the programs run safely and smoothly. Please be sure to inform your child’s counselor or group director if your child will be withdrawn from any scheduled activity so that the group does not wait unnecessarily. Children staying on campus in the Rainbow and Canary groups (18 months–5 years) and Grape group (6–8 years) will have assigned night sitters each evening. The sitter will accompany children to their rooms and stay with them until their parents return (but not later than 1:00 Am). The Children’s Program fee includes these babysitting services. Children staying on campus in the Red, Green, Blue, and Young Adult groups (aged 9 years and older) will have group supervisors outside.

For children not staying on campus, babysitting service will be available at the night program headquarters until 1:00 am. Nighttime care providers cannot provide services off campus.

What if I want to bring my child to an event, but don’t want to register him/her for camp? Children attending events as guests (not part of the kids camp program) will need to pay the a la carte price for the event. Please be sensitive to your classmates and do not bring children to symposia, panel discussions, or the Memorial Service.

I only want to sign my child up for part of the day, how does that work? Pricing for children is separated into sections of full package, per day, and individual event pricing is available as well. Something to keep in mind, however is the timing of your arrival based on the kids’ activities. For example, if you sign your child up for the second half of the day (because you’re arriving around 2PM) when the group goes to Canobie Lake park, the reality is that your child will not be able to join his/her group until the evening.

Can my kids stay on campus while my wife and I stay in a hotel during reunions? No. The counselors and night sitters are only available until 12:30 AM, and the kids need to be supervised by an adult at all times.

Can children attend commencement? Each classmate gets one ticket to participate in the morning activities in Tercentenary theatre – spouses and children are encouraged to view commencement in the science center halls.  Children are usually in the children’s program and their events are purposefully arranged to be off campus so that classmates can fully reconnect with Harvard.

What if my child has to take an exam/SAT? Are there ways to have him/her participate and still complete the exam? Yes – exams can be proctored at Harvard. The form will be posted soon.

Where will drop/off and pick up be for the kids program?

What if my child has allergies or dietary restrictions? If your child has food allergies or dietary restrictions, please contact Shealan Anderson at 617-496-2724, or email her at shealan_anderson@harvard.edu. She will keep track of all of this information for all of the food during the Kid’s Program.

What if my child is special needs? When registering for the program please indicate the child’s allergies on the online registration form. You can also call HAA to discuss your specific situation at:

What if my child must take a scheduled exam during the reunion? Proctored examinations can be administered to any student who would otherwise be unable to attend Reunion. To use this service, please fill out and return the proctored exam form available on the class website (classes.harvard.edu/college/1989). A description of the program will be sent to the student’s school. On completion, the exams will be returned to the school by registered mail.

Where will my child be eating his/her meals? Kids typically eat breakfast with their parents and then head off to the camp program and have lunch and dinner with their groups.
What if my child prefers to be in a group with a sibling instead of his/her age group? The kids program is organized by age group to provide the most age-appropriate activities for every kid and teen.
Does Harvard perform background checks on the sitters/childcare providers? How are they vetted?   Harvard does background checks on all counselors of the kids program. This includes CORI and SORI checks, in addition to the other payroll and hiring forms that Harvard has them fill out in order to be a part of the Children’s Program.How are the children transported? Children are most often transported by bus, and there are some groups who go on the Duck Tour boats. Local Motion, our transportation vendor, also provides a bus with seatbelts for the younger kids, when they go off campus on Commencement day (to the Museum of Science)Are children left alone with a single sitter/childcare provider, or are there always multiple sitters for the child/children? For the Rainbow and Canary Groups (ages 18 months- 5 yrs), there is one-on-one daytime care by qualified counselors, as well as an evening sitter for each child staying on campus. This is why the Rainbow and Canary groups are limited to the first 50 kids within that age group registered. For children staying off-campus, there is no evening care. The Grape Group kids (6-8yrs) also have assigned babysitters each evening until 12:30 AM. For kids in the red, blue, green, and young adult groups (9-18yrs) will have an increasing ratio of counselors during the day based on their age, as well as supervisors outside their dorms every evening. For children over the age of XX who are not staying on campus, babysitting services will be available at the night program headquarters until 12:30AM.

Are cribs available for rent from the HSA? No, there are no cribs available from the HSA. Parents with infants should bring something like a Pack n’ Play crib to the reunion to use as a crib.

Are high chairs available in the dining hall? Generally, there are not high chairs available in all locations, although there are a few available in Annenberg Hall.